Keep the file next to the work it belongs to
The brief is in an email, the data is in a download folder, and the plan is on the board. Every time you need all three you go hunting.
Drag any file onto the board and it becomes an object you can position, resize and label. The reference then lives beside the plan it belongs to, not three folders away.
Filing separates things that belong together
Folders sort by type. Work happens by topic. So the contract, the pricing sheet and the note explaining why the price changed all end up in different places despite being one thought.
The cost is not the seconds spent searching. It is that having to search at all interrupts the thinking, and the interrupted thought rarely comes back the same.
Putting the file on the board puts the reference where your attention already is.
How to do it
Drag the file from your desktop onto the board
Images and PDFs preview in place. Other file types arrive as a labelled object you can open.
Put it beside the work it explains
Position it next to the relevant notes, so the context is visible rather than remembered.
Frame the two together
Select the file and the notes and press Cmd G, so they travel together and export as one section.
Label it so future you knows why it is there
A one line note beside a file is worth more than a filename six weeks later.
Worth knowing before you start
Very large files are better linked than embedded, since a board holding many heavy attachments takes longer to load on a phone. Images and PDFs are the ones that genuinely benefit from sitting inline. For a hundred megabyte video, a link keeps the room quick.
Common questions
Which file types can go on a board?
Images and PDFs preview directly. Other types are placed as labelled objects you can open from the board.
Are my files synced across devices?
Your room syncs to your account, so signing in elsewhere brings the board and its contents with you.
Can I export a board that has files on it?
Yes. Previewed files appear in PowerPoint and PDF exports as part of the frame they sit in.
Is there a size limit?
Large media is better linked than embedded so the room stays quick to load, particularly on mobile.
Do the free tools store my files?
No. The 48 tools at BeginThings run entirely in your browser and upload nothing. BeginRooms is the paid workspace and does sync to your account.
Stop hunting for the file you were just looking at
Put it on the board, beside the work it explains.
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