Freelancer & Business

Client message templates

Choose the situation, fill in a few details and copy a polite, clear message. Pick friendly or formal, and email or WhatsApp.

Free, no sign-up
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Message

Situation

Tone

FriendlyFormal

Send by

EmailWhatsApp

Details to fill in

Client name

Your name

Project

Invoice number

Amount (as you want it written)

Invoice due date

Used to work out how many days overdue it is.

New date (pay-by or rate change)

Result

How it works

Chasing money and saying no to extra work are the most awkward parts of freelancing, and most people put the message off. These templates keep a calm, professional tone: the first reminder assumes an oversight, the second sets a date, and the final one states the consequence without threats.

Fill in what you know. Anything you leave blank appears as a [blank] for you to complete. The "days overdue" figure is worked out from the invoice due date and today's date. Messages are generated on your device and are not stored.

Frequently asked questions

Can I edit the message?

Copy it and edit it in your email or WhatsApp. The wording is a starting point.

When should I send the final notice?

After at least two earlier reminders. For larger unpaid amounts, get advice about the legal options before you set a deadline.

Is my information stored?

No.