Graphic design invoice generator
Bill logo, branding, social and UI/UX work the way clients expect: deliverables, revision rounds and usage rights on separate lines. Edit the sample, pick your tax treatment and download a PDF.
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Your Business & Client
Design Deliverables & Line Items
Sample lines: logo suite, brand guidelines, social templates. Edit or replace them. Agree scope, revision rounds and payment dates in writing first. The usual SAC code here is 998391 (specialty design services); confirm the tax treatment for your work.
Invoice preview
On smaller screens, swipe sideways or focus the preview and use the arrow keys to see all columns. Download PDF exports the invoice below.
How designers usually bill
Most graphic designers in India price by project or by deliverable rather than by the hour, because clients compare quotes in project terms. A typical structure is 50% upfront, 50% on delivery of final files, or three milestones for larger brand projects (concepts, refinement, final handover). Your invoice should mirror the quote line for line, so the client’s accounts team can match them without asking.
Sample graphic design invoice
| Deliverable | Qty | Rate (₹) | Amount (₹) |
|---|---|---|---|
| Logo design: 3 concepts, 2 revision rounds, final vector files (AI, SVG, PNG) | 1 | 20,000 | 20,000 |
| Brand guidelines: colours, type scale, logo usage (12 pages) | 1 | 12,000 | 12,000 |
| Social media templates (Instagram post + story, editable Canva/Figma) | 6 | 1,500 | 9,000 |
| Additional revision round (logo) | 1 | 2,500 | 2,500 |
| Usage rights: print run above 10,000 units | 1 | 5,000 | 5,000 |
| Subtotal | 48,500 | ||
| CGST 9% + SGST 9% (same state) | 8,730 | ||
| Total due | 57,230 | ||
Lines designers forget to bill
- Extra revision rounds beyond the agreed number.
- Usage or licensing: billboard, packaging or large print runs often justify a separate fee from social-only use.
- Stock assets and fonts bought for the client, billed at cost or with a small handling margin.
- Rush delivery, commonly 25–50% on top for turnarounds under 72 hours.
- Print management or vendor coordination time.
GST for freelance designers
Registration becomes mandatory once your aggregate turnover crosses ₹20 lakh in a financial year (₹10 lakh in Manipur, Mizoram, Nagaland and Tripura). Below that you can invoice without GST; pick Not GST-registered in the tax box. Once registered, design services are generally 18% under SAC 998391: CGST 9% + SGST 9% for clients in your state, IGST 18% for clients elsewhere in India. Work for overseas clients paid in foreign exchange is usually an export of services, which is zero-rated. File a Letter of Undertaking (LUT) on the GST portal so you can invoice it without paying IGST. Choose Export under LUT and the invoice carries the required declaration.
Business clients may also deduct TDS on professional fees before paying you. That doesn’t change your invoice total. Track it against Form 26AS when you file your return.
Payment terms that work for design
- “50% advance to start. Balance due within 7 days of final file delivery.”
- “Final editable files released on receipt of full payment.”
- “Includes two revision rounds; further rounds billed at ₹2,500 each.”
- “Usage: digital and social media. Print or OOH use licensed separately.”
Add a UPI QR or payment link next to the bank details so the client can pay from their phone. Use the UPI QR code generator or the payment link creator.
Frequently asked questions
What should a graphic design invoice include?
Your details and the client’s, an invoice number and date, each deliverable on its own line (logo suite, brand guidelines, social templates), extra revision rounds, any usage or licensing fee, tax, the total, payment terms and how final files are released.
What is the SAC code for graphic design in India?
Graphic and specialty design services usually fall under SAC 998391, taxed at 18% GST when you are registered. Web and app design that is mainly coding may sit under 998314. Confirm with your CA for your exact services.
Should I charge for revisions on the invoice?
State how many rounds the base price covers, then bill extra rounds as their own line, for example “Additional revision round (logo), 2 × ₹2,500”. It shows the client why the total moved.
How do I invoice a foreign client for design work?
Bill in their currency or INR, choose “Export under LUT” so no IGST is added, and include your LUT reference. Payment must come in convertible foreign exchange (or INR where RBI allows) for it to count as an export.
Should I release source files before payment?
Common practice is to send watermarked previews or low-res files, and release the editable source and final exports once the invoice is paid. Put that in your payment terms.
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