Video editing invoice generator
Bill edits per video, per finished minute or by the day, with colour, sound, motion graphics and revision rounds on their own lines. For YouTube, brand and wedding editors.
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Video Editor / Studio Details
Post-Production Deliverables & Renders
Sample lines: long-form edits, shorts, colour and sound. Edit or replace them. Agree scope, revision rounds and payment dates in writing first. The usual SAC code here is 999613 (audiovisual post-production); confirm the tax treatment for your work.
Invoice preview
On smaller screens, swipe sideways or focus the preview and use the arrow keys to see all columns. Download PDF exports the invoice below.
Pick the unit you bill in
- Per video: YouTube long-form, podcasts, reels packs. “Long-form YouTube edit, 12–15 min final, 2 revision rounds.”
- Per finished minute: corporate films, explainers, ads. Raw footage volume matters, so state the assumption (“up to 2 h of raw footage”).
- Day rate: on-site event editing, agency bookings and wedding highlight work with fixed delivery days.
Whatever you choose, list colour, audio, graphics and subtitles separately. Clients compare editors on the base edit price. The extras are where scope creep hides.
Sample video editing invoice
| Deliverable | Qty | Rate (₹) | Amount (₹) |
|---|---|---|---|
| YouTube long-form edit, 12–15 min final (2 revision rounds) | 4 | 6,000 | 24,000 |
| Shorts / reels cut-downs from the same footage (9:16, captions) | 8 | 1,200 | 9,600 |
| Colour grading (per video) | 4 | 1,500 | 6,000 |
| Sound clean-up and mix (per video) | 4 | 1,000 | 4,000 |
| Additional revision round, video 3 | 1 | 1,500 | 1,500 |
| Licensed music track (pass-through at cost) | 1 | 1,200 | 1,200 |
| Subtotal | 46,300 | ||
| IGST 18% | 8,334 | ||
| Total due | 54,634 | ||
Lines editors often forget
- Footage management: syncing multi-cam, sorting more raw footage than the brief assumed.
- Proxy creation or transcoding for camera formats your machine can’t edit natively.
- Subtitles and translations, per video or per minute.
- Thumbnails if you design them too.
- Archive and storage: holding project files beyond 30 days, or delivering on a drive.
- Rush turnaround for 24–48 hour delivery.
GST for video editors
Post-production is generally 18% under SAC 999613. You must register once aggregate turnover crosses ₹20 lakh in a year (₹10 lakh in Manipur, Mizoram, Nagaland and Tripura); until then choose Not GST-registered. For creators and brands in your state, the invoice splits CGST 9% + SGST 9%; for other states, IGST 18%. Many editors work for overseas YouTubers. That is an export of services: file a LUT, choose Export under LUT, and keep the FIRA/FIRC for each payment.
Terms that protect your time
- “Two revision rounds included. Feedback to be consolidated per round.”
- “Final masters delivered without watermark on receipt of payment.”
- “Project files archived for 30 days after delivery.”
- “Monthly packages billed in advance; unused videos do not roll over.”
Sending previews? Strip location data from stills with the EXIF remover, and make captions faster with the in-browser transcriber.
Frequently asked questions
How do video editors charge?
Per finished video (common for YouTube and reels), per finished minute (corporate and explainer work), or by day rate (events, weddings, agency bookings). Colour grading, sound design, motion graphics and subtitles are usually extra lines.
What is the SAC code for video editing?
Editing, colour grading, sound mixing and similar work are audiovisual post-production services, SAC 999613, taxed at 18% GST when you are registered. Shooting or full production is usually 999612. Check with your CA if a job includes both.
Should I charge for revisions?
Include a fixed number of revision rounds (two is common) and bill further rounds per round or per hour. Put it on the quote and the invoice so the client knows in advance.
Who pays for music and stock footage?
The client, usually. Bill licensed tracks and stock clips as pass-through lines at cost, or ask the client to buy the licence in their own name so it covers their channel.
How do I invoice a YouTuber outside India?
Bill in USD or their currency, choose “Export under LUT” so no IGST is charged, and receive payment through a channel that gives you a FIRA/FIRC.
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